Let’s face it, most of us send Certified Mail because we have to—usually due to a legal requirement—and not because we want to. And we all know the process of preparing, sending and managing Certified Mail can be a tedious and time-consuming task that easily demands many hours of your time each week. Here at WALZ, we continue to look for ways to help you work better, faster and easier – and we have a few tips to help you save you even more time and money when sending Certified Mail.
Choose Return Receipt Electronic (RRE) and save on every letter
You’re probably familiar with the traditional Return Receipt method of sending Certified Mail, which uses a “Green Card” to establish Proof of Delivery. Those of you who manage signed green cards, returned after delivery, know how much time goes into handling, scanning, storing and retrieving these vital Proof of Delivery records.
One of the ways to make your Certified Mail processing more efficient is by utilizing the Return Receipt Electronic (RRE) service offered by the USPS®. In speaking with our clients, we find that many have not heard of or are not familiar with RRE, which provides Proof of Delivery electronically and eliminates the use of Green Cards. Here are some additional highlights about the RRE service option offered by USPS:
- Saves $1.25 per mailing over traditional Return Receipt
- Proof of Delivery signatures recorded electronically and provided to the sender in PDF format
- Simplified Proof of Delivery record management – no manual filing, storing or retrieval of signatures
Upgrade your WALZ software and forms for even greater efficiencies
By using RRE with Certifiedpro.net™, you can add even more efficiency to your Certified Mail process. In addition to the immediate cost savings per mail piece, you can save a significant amount of time by using the RRE service with Walz Certified Mailer envelopes. Our envelopes come in two standard sizes, 6×9 and 9×12, and have specially formatted window openings to display the Certified Mail barcodes and mailing addresses. Using CertifiedPro.net, you can easily generate a single-page security cover sheet containing everything you need to send a Certified Mail letter. All you have to do is apply postage and insert your letter behind the cover sheet. Then, send your mailing to USPS for delivery.
Eliminate manual filing of Proof of Delivery records and Green Cards
CertifiedPro.net also helps to streamline the management of your Proof of Delivery records. Once the mailing is delivered, using RRE, the signature obtained as Proof of Delivery is scanned to a PDF signature file. Instead of having the signed Green Cards physically delivered back to you, and sometimes lost in transit, USPS will send your official Proof of Delivery record, containing the recipient signature, directly to your CertifiedPro.net account. Once received, we will notify you by email and provide you with easy access to your RRE signature files, which are maintained in your account for a minimum of 7 years.
Search and report all mailings with ease
The robust tracking system offered by CertifiedPro.net allows users to perform dynamic searches related to the Certified Mail transactions they have created. You can quickly generate custom reports containing specific mailing records and search by date range, mailing status, sender name, reference number, tracking number, etc. In addition, each mailing record in CertifiedPro.net will store sender and recipient information, USPS service options and fees, and a complete tracking history received directly from USPS and RRE signature files. So what can you do to begin saving more time and money in your Certified Mail process? We encourage you to explore the RRE service provided by USPS, combined with the use of Walz Certified Mailer envelopes. Both of which are available for use in our web-based Certified Mail solution, CertifedPro.net.
Ready to start saving time and money with Certified Mail?
From Fortune 100 companies to small businesses around the U.S., WALZ is the trusted leader in Certified Mail Automation. Since our earliest days in the 1980s, our products have helped thousands of offices across the nation save time and money on more than 300 million transactions.