How to embed a video in powerpoint

videoinpowerpointAmong the possibilities to enhance your PowerPoint presentations, including video in your slides is one that’s easy to implement. And when used tastefully, it’s also one that can be very effective. But before you go nuts loading up on the video files, remember that this element alone will not make a stellar presentation. You need to choose the video content and method for including it wisely. If you’re not thoughtful about how you go about this, you might end up with a hefty file that’s hard to share and work with.

So with that said, this guide will give you the basics on adding video to your slides as well as a few pointers to help you avoid pitfalls and make the element work in your favor. Beyond that, if you want to learn some strategies on making exceptional PowerPoint presentations, you might consider taking an online course in applying good design practices in Microsoft PowerPoint.

1) Adding video from your hard drive

1. While on the slide that you’d like to add the video to, go to the ‘Insert’ tab, select ‘Video’.

2. Choose the ‘Movie from File’ option and select a movie from your hard drive by double clicking on it.

Embed video to PowerPoint

3. You can also format the movie to start ‘Automatically’ or ‘When Clicked’.

4. Drag the video around to position it and resize the video within the slide.

If you are embedding a video you created using, simply download the video from and follow the above steps.

2) Embedding a video from YouTube, or anywhere

Adding YouTube Video to PowerPoint 2013 or 2016 (from

If you know the name of the video hosted on YouTube, do the following:

  1. Click the slide that you want to add a video to.
  2. On the Insert tab, click Video > Online inserting an online video in powerpoint
  3. In the Search YouTube box, type the name of the video that you want to insert.
  4. Select the video from the search results, and click Insert.
  5. A video rectangle is placed on your slide, which you can move and resize as you like. To preview your video on your slide, right-click the video, and then click Preview.

    NOTE:  If your video doesn’t insert correctly, double-check that you have installed the required Office updates.

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If you don’t know the name of the video hosted on YouTube, do the following:

  1. Click the slide that you want to add a video to.In YouTube, find the video that you want to insert.
  2. Below the video frame, click Share, and then click Embed.Click Share  Embed
  3. Right-click the iFrame embed code, and click Copy.Copy the iFrame embed code
  4. In PowerPoint, on the Insert tab, click Video > Online Video.
  5. In the From a Video Embed Code box, paste the embed code, and then click the arrow.Shows embed video option in powerpoint
  6. A video rectangle is placed on your slide, which you can move and resize as you like. To preview your video on your slide, right-click the video, and then click Preview.

Embedding a video file from your computer

If you have a video file stored on your PC that you want to include in your presentation, the method for inserting it is pretty straightforward.

1. In the normal view, select the location on your slide where you want the video to go, click on the insert tab.

2. In the media group at the right, you will see audio and video options. Click on video.

3. A file browser will come up. Use it to locate your video file. When you have it, click on it and then click insert.

Simple enough. But remember that this method has its pros and cons.  On the plus side, it will play your video directly within the presentation. However, it will also add to the file size by including the video data within your presentation file. So if you planned on plugging in a five minute video file, understand that your file will end up being huge.

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Ultimately, it’s a method that is best used for short clips that won’t take up too much space.

Embedding a GIF

Another option you have for short video content is to embed GIF files. Even if you are unfamiliar with this filetype, you have likely seen them on popular web sites, where they are often used to express a reaction or emotion visually.

If you are a fan of this style, you may be excited to learn that GIFs are very easy to work with in PowerPoint.

Even though this is an animated file type, you will treat it as an image when you place it in your document.

1. Click on the location in your slide where the GIF should go.

2. Click on the insert tab, and select Picture from the Images group.

3. Locate your file and highlight it by clicking on it. Then click insert.

Keep in mind that GIFs can also increase the size of your presentation, particularly if you are using several of them. If you plan on sending your presentation through email, you might run in to limitations due to file size restrictions on many email servers.  So use them sparingly.

Additionally, since GIFs will play in a loop, you may not want to include them as part of a slide you’ll be spending a lot of time on. Consider arranging the presentation so they have their own slide, and use them as a way to add some interest between more substantive slides.

If you are additionally interested in the option of making your own animated GIFS, you can learn how to do this in a course covering Adobe Illustrator.

Linking to video on a website

Sites that allow you to upload video content, like YouTube and Vimeo, can be a good solution if you are certain you will be internet connected during a presentation. You can link to the file using its embed code and play the video from the site within your presentation.

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Here is how that is done:

1. Go to the Web site hosting your video and find its embed code. How you get this code will depend on the site. Here are the directions for YouTube:

a.  Navigate to the page for your video

b.  Click the Share button located beneath the view count.

c. Click Embed.

d. Check the last box on the menu, which says Use old embed code.

e. The embed code will come up in the scrolling text box. That is the text you will want to copy.  Note that, even though this is an embed code, you will be linking the video through the Power point application

Now with your embed code, head back to your PowerPoint presentation to create the link.

2. Go to the insert tab, and select video from the Media group

3. Select Video from Web site

4. In the dialog box that opens up, paste your embed code and click Insert.

You now have the link created and can play your video from the site. If you would like to better understand how to use video sharing sites, including how to upload your content there and even how to use them effectively for marketing, you might start with an online course on becoming a YouTube Rockstar.

You should see now that you have a number of options to insert video in your PowerPoint.  You should also see that there is most likely a right and wrong way to do it, depending on your circumstances. And finally, you should see that relying too heavily on video in this format could run you in to trouble. Find some video that will enhance your presentation, and use the methods here to put it in your presentation in a way that makes sense.

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